Your business is leaking money between the tools you already use.
Flow Pilot finds what needs your attention, tells you why, and puts the next action in front of you.
Stop watching dashboards. Start running the business. · Base platform £49/mo + modules from £19/mo · Cancel anytime
Drafted 3 follow-up emails. Flagged 1 contract clause for review.
The stuff you usually find out too late.
Illustrative examples of the alerts and actions Flow Pilot is designed to surface — not real customer data.
£8,400 invoice 14 days overdue
Acme Foods · no chase sent since issue date
£24,000 opportunity stalled 9 days
Northstar Logistics · last activity: proposal sent
Client hasn't replied in 28 days
Patel & Co · 3 open threads, no response
Project margin falling
Riverside fit-out · logged hours ahead of budget
Contract renewal in 11 days
Halden Group · auto-renew clause, no owner assigned
See what Flow Pilot would find in your business.
Tell us a little about your business and the tools you already use. We'll show you the kinds of issues Flow Pilot is designed to surface.
Pick your business type and at least one tool to see the preview.
Outcomes first. Modules second.
What operators actually get out of Flow Pilot — the product modules behind each outcome are further down the page.
Stop losing clients.
Silent-client alerts flag the accounts that have gone quiet before the relationship cools.
Get invoices paid faster.
Overdue invoices surface the day they slip, with the chase already queued.
Know what's going wrong early.
Severity-ranked alerts on stalled deals, slipping margins and broken processes.
Stop spending Monday figuring out what everyone is doing.
One ranked queue replaces the round of status checks across email, CRM and finance.
Make the business less dependent on you.
Every decision, contract and conversation stays searchable, so the answer isn't only in your head.
Automate the work you keep repeating.
Employees and Process Discovery turn recurring operational work into one-click actions.
Try Flow Pilot in 5 minutes.
- 01Connect one tool
Connect Gmail, Outlook, your CRM, finance system or another supported source.
- 02Flow Pilot reads your activity
Your existing business activity becomes useful operational context.
- 03Get your first action queue
See the things that need attention — prioritised and explained.
- 04Take one action
Follow up, investigate, approve or assign the next step.
- 05Decide whether it's worth keeping
Start with the free trial and judge the value for yourself.
No implementation project. Connect one tool and see your first queue.
From chasing the business to running it.
An illustrative morning — not a customer case study.
- 8:15Check email
- 8:40Check CRM
- 9:05Check Xero
- 9:30Check Slack
- 10:00Ask the team for updates
- 10:30Open spreadsheet
- 11:15Remember a client hasn't replied
- 11:45Find an old contract
- 12:10Realise an invoice hasn't been chased
Four hours in, still deciding what matters.
Today's highest-value actions
- 01Chase £8,400 overdue invoice
- 02Follow up £24,000 stalled opportunity
- 03Review silent client
- 04Approve 3 drafted responses
- 05Investigate margin alert
- 06Review contract renewal
- 07Assign outstanding task
Done. Now run the business.
How much is operational chaos costing you?
Move the sliders to match your team. Every figure is an estimate based on your inputs — not a guaranteed saving.
Assumes 48 working weeks per year and applies your own hourly cost.
Estimated potential cost, based on the figures you entered.
Flow Pilot isn't for everyone.
It's built for businesses where growth has made it harder to keep everything in your head.
Probably not for you if…
- You run a very small, simple operation with little operational complexity.
- Almost nothing gets forgotten or delayed.
- You genuinely enjoy checking multiple systems every morning.
- Your existing processes already give you perfect visibility.
- You're simply looking for another dashboard.
It's probably for you if…
- Your business has grown faster than your ability to keep everything in your head.
- Important follow-ups sometimes slip.
- Cash gets stuck in the gaps between systems.
- You spend too much time checking what needs attention.
- Customers, projects or opportunities occasionally go quiet.
- You want the business to rely less on you personally.
- You have repetitive operational work that could be automated.
Connect your existing tools. See what Flow Pilot finds.
Start 7-day free trialFive modules. One operating system.
Business Memory
Searchable record of every client, contract, decision and conversation.
- Onboard new hires in days
- Never lose a decision again
Live Operating Dashboard
Today's priorities ranked by financial impact, urgency and risk.
- Single daily action queue
- Replaces 7 status meetings
Business Health Monitor
Rule-based alerts on silent clients, stalled deals and broken processes.
- Catch risks 21 days earlier
- Severity-ranked, never noisy
Employees
Autonomous agents that draft, follow up, summarise and reconcile.
- Always-on operations
- Auditable, never silent
Process Discovery
Detects repeatable workflows in your data and suggests automations.
- Find hidden waste
- One-click to automate
Action-first, not dashboard-first.
| Capability | Flow Pilot | Generic software |
|---|---|---|
| Primary output | Ranked daily actions | Charts & dashboards |
| Pricing | Modular — pay for what's on | Per-seat lock-in |
| Focus | Execution & follow-through | Summaries & chat |
| Scope | Business-wide operational intelligence | Single department |
| Architecture | One connected operating system | 5–7 disconnected tools |
| Onboarding cost | Replaces existing spend | Adds to existing spend |
What an operator's week looks like with Flow Pilot.
Example outcomes from internal pilots — not customer testimonials. Real results depend on your data and processes.
New ops hire productive in week one — memory does the explaining.
Employees draft first replies; humans approve and send.
Every project, deal and invoice in one ranked queue.
Silent-client alerts before the relationship goes cold.
Cash-flow alerts surface overdue invoices the day they slip.
Less switching, fewer status meetings, more execution.
What operators ask before they start.
How is Flow Pilot different from a dashboard tool?
Dashboards show you numbers and leave the thinking to you. Flow Pilot reads the same events and outputs a ranked queue of actions, alerts and decisions — with a suggested next step on every item.
How long does setup take?
About five minutes. Connect one tool with OAuth, run your first event cycle, and you'll see a ranked action queue immediately. No implementation project, no demo call required.
Do I have to buy the whole platform?
No. Pricing is modular — turn on only the modules you need and pay for those. You can switch modules on or off at any time from Settings.
Is there a free trial?
Yes, 7 days on any module. Cancel anytime; there's no per-seat lock-in.
Which tools does it connect to?
Stripe, transactional email and MCP clients are live today, with HubSpot in beta. Beyond that we have a roadmap of 100+ connectors across email, calendar, CRM, finance, files, support and messaging — tell us which you need and we prioritise it.
Where is my data stored?
EU hosting with encryption at rest and in transit, GDPR-aligned processing, and row-level access control so your data is only ever visible to your workspace.
Run the business from one console.
Start free, connect one tool, see your first ranked action queue in under five minutes. No demo required.
7-day free trial · Base platform £49/mo + modules from £19/mo · Cancel anytime
- 5-minute setupOAuth a tool, see ranked actions.
- GDPR-alignedEU hosting, encryption at rest.
- Cancel anytimeModular pricing, no lock-in.