Flow Pilot
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Pricing

Three plans. No add-on maths.

Start with the operational layer at £39/month. Catch missed revenue, dropped tasks and repetitive coordination work now, then move up to Growth or Complete as you grow.

Up to 5 users

Starter

Catch the work that slips between your systems.

£39/ month
or £390/year
  • Base Platform & Action Queue
  • Business Memory & all supported integrations
  • Unlimited Diagnostic Tools (Scope Shield, Profit Calculator, Retainer Auditor)
  • Agency SOP & Checklist Library (self-serve digital templates)
  • Automated Change-Order & Scope-Shield Generator (turns unbilled client requests into professionally formatted quotes & change orders)
  • Client Asset & Access Intake Vault (self-serve checklists & intake templates to eliminate delays getting client logins & assets)
  • Automated Weekly Ops Digest
Start your 14-day free trial

Easy to get started · Cancel under standard terms

Up to 15 users
Recommended

Growth

Spot risks earlier and remove repetitive coordination work.

£69/ month
or £690/year
  • Everything in Starter
  • Health Alerts & Process Discovery
  • Automated Ops Leakage Benchmark Report
  • Agency Contract & Scope Shield Template Pack
  • Automated Monthly Tool Redundancy Audit
  • Client Approval & Sign-Off Deadlock Monitor (tracks deliverables waiting on client approval with ready-to-send polite follow-ups)
  • Retainer Burn-Rate & Pace Forecaster (early-warning detection for over-serviced retainers before margin is lost)
Start your 14-day free trial

Easy to get started · Cancel under standard terms

Up to 50 users

Complete

For agencies running many retainers and client teams.

£119/ month
or £1,190/year
  • Everything in Growth
  • Agency Operating Blueprint Pack (plug-and-play workflow schemas & automation templates)
  • White-Label Client-Facing Reports
  • Automated Client Onboarding Intake Flow
  • Agency Profit Leakage Scanner & Executive Report (automated cross-audit of unbilled hours, tool overlap and low-margin accounts)
  • Custom White-Label Client Portals & Webhook Engine (automated intake forms & status views branded under the agency domain)
  • Custom Webhooks & Priority API Throughput
Start your 14-day free trial

Easy to get started · Cancel under standard terms

Subscription inclusions are automated software features, reports, exports or self-serve digital templates. No manual calls or human-delivered work is included; done-for-you services are separate one-off purchases.

Done-For-You Services

Want it done for you? One-off, fixed price.

Purchase separately from your subscription. We confirm scope, access and scheduling before delivery begins.

One-off

Tech-Stack Consolidation & Ops Blueprint

£395

Audit tool sprawl, eliminate overlapping subscriptions and produce an integrated workflow architecture.

Purchase one-off service
One-off

Async Client Onboarding Portal Setup

£445

Design and configure a branded asynchronous client onboarding flow with intake forms and milestone tracking.

Purchase one-off service
One-off

Done-For-You Ops Leakage Audit

£495

A tailored audit of unbilled hours, retainer slippage and redundant tools.

Purchase one-off service
One-off

Done-For-You Workflow Setup & Integration

£295

Setup of your first three core automations, webhooks and team integrations.

Purchase one-off service
One-off

Custom Automation Sprint

£595

A dedicated 48-hour build for bespoke agency automations or client portal flows.

Purchase one-off service
ROI / Ops leakage calculator

What is lost coordination costing your team?

Manual status chasing, dropped handoffs and coordination meetings consume time you could spend moving the business forward.

Team size10 people
Average hourly cost£35/hr
Hours lost per person each week6 hours
Assumed time recovered with Flow Pilot25%

The starting 25% recovery is an illustrative scenario, not a measured result or a promise. Savings represent the value of reclaimed capacity, not guaranteed reductions in payroll.

Estimated monthly leakage
£8,400
240 hours of capacity / month
Projected net monthly savings
£2,031
After the £69/month plan
Projected reclaimed capacity
60 hrs / month
Value at your hourly cost
£2,100 / month
Monthly plan cost
−£69
Starter
£39/mo
Up to 5 users

Unlimited diagnostics, change-order & scope-shield generator, asset intake vault, weekly ops digest.

Recommended
Growth
£69/mo
Up to 15 users

Everything in Starter, alerts & discovery, approval deadlock monitor, retainer burn-rate forecaster, leakage benchmarks, contract templates, monthly tool audits.

Complete
£119/mo
Up to 50 users

Everything in Growth, profit leakage scanner & executive report, white-label client portals & webhook engine, blueprint templates, automated onboarding intake, priority API throughput.

Automated software, reports and self-serve digital templates. Done-for-you services are purchased separately.

Start your 14-day Growth trial

Monthly leakage = people × lost hours/week × hourly cost × 48 working weeks ÷ 12. Net savings = recovered capacity value − monthly plan cost. Existing software costs remain unchanged.

Open the full ROI calculator
Every plan includes

Useful from the first connection.

  • 14-day free trial
  • All supported integrations
  • Action and decision history
  • Human approval controls
  • Self-serve digital templates
  • Unlimited diagnostic tools
Compare plans

Choose the level of operational support you need.

CapabilityStarterGrowthComplete
Base Platform
Action Queue (Today)
Business Memory
All supported integrations
Unlimited Diagnostic Tools (Scope Shield, Profit Calculator, Retainer Auditor)
Agency SOP & Checklist Library (self-serve digital templates)
Automated Change-Order & Scope-Shield Generator
Client Asset & Access Intake Vault
Automated Weekly Ops Digest
Health Alerts
Process Discovery
Automated Ops Leakage Benchmark Report
Agency Contract & Scope Shield Template Pack
Automated Monthly Tool Redundancy Audit
Client Approval & Sign-Off Deadlock Monitor
Retainer Burn-Rate & Pace Forecaster
Automated Recommendations
AI Employees (beta)
Agency Operating Blueprint Pack (workflow schemas & automation templates)
White-Label Client-Facing Reports
Agency Profit Leakage Scanner & Executive Report
Custom White-Label Client Portals & Webhook Engine
Automated Client Onboarding Intake Flow
Custom Webhooks & Priority API Throughput
Included users51550
FAQ

Pricing questions

Is there really a free trial?Show

Yes. 14 days on any plan. Connect supported tools and judge whether Flow Pilot catches enough missed revenue, dropped tasks and coordination work to earn its place.

Do I need to buy modules separately?Show

No. Starter, Growth and Complete are full plans with the listed capabilities included. There is no add-on calculation.

Can I change plans later?Show

Yes. You can manage your plan from Settings as your team and operational needs change.

What counts as a user?Show

Any human operator who signs in. Starter includes up to 5 users; Growth up to 15; Complete up to 50.

Do you offer annual discounts?Show

Yes. Annual billing gives you the equivalent of two months free: £390 for Starter, £690 for Growth or £1,190 for Complete.

How does cancellation work?Show

Cancel anytime from Settings → Billing. You keep access until the end of the billing period and can export your data.

Start catching what slips through.

14-day free trial. No unnecessary implementation project. Cancel under standard terms.

Start your 14-day free trial