Solutions

One operating system. Built around how you actually work.

Flow Pilot ships with industry playbooks — pre-built alerts, processes and Employees that match how your operation runs on day one.

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Recruitment

From candidate sourced to placement made — without losing one in the pipeline.

Pain

— Candidates ghosted because no one followed up
— Roles open past SLA with no escalation
— Placement fees slipping through invoicing

How Flow Pilot runs it

→ Daily action queue for every recruiter
→ Alerts when a candidate goes cold or a role breaches SLA
→ Employee drafts follow-ups and reconciles placements to invoices

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Driving Schools

Manage instructors, learners, lessons and tests as one connected operation.

Pain

— Test-ready learners not booked in time
— Instructor diaries drifting out of sync with bookings
— Refund and rebook requests lost in email

How Flow Pilot runs it

→ Health Monitor flags test-ready learners with no test booked
→ Auto-reconciliation between bookings, payments and instructor pay
→ Single inbox-to-action queue for every learner request

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Field Service

Jobs, engineers, parts and invoices in one operating view.

Pain

— Jobs completed but not invoiced
— Engineers idling between jobs
— Parts ordered late, jobs slipping

How Flow Pilot runs it

→ Crit alert: job complete + 7 days + no invoice
→ Process Discovery surfaces the rework patterns
→ AR Clerk chases unpaid invoices automatically

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Marketing Agencies

Retainers, deliverables, clients and margins — without the spreadsheet sprawl.

Pain

— Retainer hours over-served, margin disappearing
— Client reports built by hand every month
— Renewals missed because no one owned them

How Flow Pilot runs it

→ Real-time retainer utilisation alerts
→ Memory-driven monthly reports auto-drafted
→ Renewals Employee opens conversations 60 days out

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Construction

Sites, subcontractors, variations and cash — one operating reality.

Pain

— Variations agreed verbally, never invoiced
— Subcontractor compliance lapsing mid-project
— Cash position unclear week to week

How Flow Pilot runs it

→ Alert on variation conversations not converted to a change order
→ Compliance Monitor for insurance, qualifications and RAMS expiry
→ Cashflow alerts tied to certified vs invoiced vs paid

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Accountancy & Bookkeeping

Run the practice the way you tell your clients to run theirs.

Pain

— Deadlines tracked across multiple tools
— WIP not invoiced for months
— Client requests buried in shared inboxes

How Flow Pilot runs it

→ Deadline Monitor across VAT, PAYE, CT, Self Assessment
→ WIP-to-invoice alerts with one-click raise
→ Smart triage of client emails into the action queue

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Don't see your industry?

Flow Pilot is industry-agnostic at the core. Any operation with clients, jobs, money and people benefits — we'll help you stand up a playbook that fits.

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